Cancellation policy

If circumstances or policies in your organization change and the Registrant can no longer attend Converge, their registration may be cancelled by providing written notice to Tanium by emailing [email protected].

The Converge refund policy is as follows: 

• Cancellation on or before Tuesday, October 1, 2024: Full refund of registration fee, less a $50.00 processing fee. 

• Cancellation on or after Wednesday, October 2, 2024: Partial refund at Tanium’s sole discretion.   

If applicable, Tanium will refund the Registrant’s registration fees within sixty (60) days of receipt of the cancellation notice. No registration refunds will be provided other than through the process described here.   

Registration cancellations do not automatically cancel hotel and/or travel arrangements made by the Registrant. Registrants are responsible for making, managing and, if necessary, cancelling their own hotel and travel reservations. If the Registrant’s hotel reservation was booked through the Converge website, reservation and cancellation details can be obtained by emailing [email protected]. Tanium is not responsible for any damages, direct or indirect, resulting from any cancellations related to registration(s), impermissible substitution(s), hotel reservations, or travel arrangements. 

Government employees

Converge is a large conference of Tanium’s users with diverse views and interests. Tanium believes Converge may qualify as a Widely Attended Gathering (“WAG”) as described in 5 C.F.R. 2635.204. Government employees should first discuss attendance with their ethics officer and obtain written authorization to attend Converge at a free or discounted rate and to receive instructional materials, and any other complimentary items, at this event. Attendees should comply with their own and their employer’s policies regarding the acceptance of such items. Tanium can provide additional information regarding Converge if needed for such process. By attending Converge, you represent that you have obtained all necessary authorizations from your employer, and that you agree to comply with all laws and regulations.   

You must also comply, for the entire duration of Converge, with all applicable rules and regulations imposed by your employing agency, including those rules and regulations relating to the acceptance and disclosure of gifts and gratuities. This includes, but is not limited to, the following: 

• Receive instructional materials from Tanium and/or Event sponsors prior and during the Event 

• Partake in complimentary group meal and refreshment functions, including alcoholic beverages, at the Event 

• Reserve a hotel room at the Orlando World Center Marriott at a discounted government rate 

• Accepting conference-issued SWAG and gift items 

Substitution policy

A substitution of registrant within the same company/organization is allowed on or before Thursday, October 31, 2024. Registration substitution requests must be submitted via email to [email protected]. Substitutions will occur by cancelling the original Registrant’s registration and having the new Registrant register for the Event. Any Early Bird or discounted pricing in effect for the canceled Registrant will be honored for the replacement Registrant. The replacement Registrant must be from the same company/organization as the cancelled Registrant. A maximum of one (1) substitution per original registration is allowed. 

Visa requirements and invitation letters

It is the Registrant’s sole responsibility to be aware of and manage any visa requirements related to their travel to Converge. If the Registrant requires an entry visa, they must allow sufficient time for the visa application process to be carried out. Requests for Converge invitation letters for visa purposes should be emailed to [email protected]. Tanium will not contact embassies and consulates on the behalf of the Registrant. In the event that a visa request is denied, the Registrant should contact [email protected] to request a cancellation and/or refund. 

Health & safety

The health and safety of all Attendees is paramount to Tanium. By attending the Event in-person, Registrants acknowledge and agree to the below health certification, risk assumption, and waiver related to viruses, infectious diseases, and general illnesses such as COVID-19: 

 

            Health Certification 

By agreeing and attending the event, you certify that in the 14 days prior to the event you: (1) have not had a fever, chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting or diarrhea; or (2) have not recently tested positive or been in close contact with a person who you believe has tested positive for an infectious disease or virus or who has experienced the foregoing symptoms. 

  

            Risk Assumption 

By agreeing and attending the event, (1) you acknowledge that certain organisms including viruses may be highly contagious and known to result in injury, illness, disability, or even death; (2) you voluntarily assume the risk that you may be exposed to, or infected by such organisms during (or in route to or from) the event, from the acts, errors, omissions, or negligence of yourself or others; (3) you accept sole responsibility for any personal injury, illness, disability or death, including any related damages, losses, claims, liabilities, or expenses (“claims”) of any kind that you may sustain in connection with your attendance at the event, either at the event or in route to or from the event; and (4) you authorize Tanium Inc. and One10 Marketing, their affiliates, employees, directors, agents, vendors, and representatives to process the personal information you provide in compliance with applicable laws as necessary to conform with the rules and regulations of applicable health authorities and to follow onsite health and safety plans and guidelines, including documenting health screens and certifications. 

 

            Waiver 

By agreeing and attending the event, you hereby release, covenant not to sue, discharge, and hold harmless Tanium Inc., One10 Marketing, their affiliates, employees, directors, agents, vendors, and representatives, from and against any potential claims, including any damages. You acknowledge and agree that this release includes any claims based on the actions, errors, omissions, or negligence of Tanium and One10 Marketing, and their affiliates, employees, directors, agents, vendors, and representatives. 

Age limitation

All attendees must be at least 18 years of age to attend Converge and must be at least 21 years of age to attend the Tanium-hosted Converge evening events. Requests for any exceptions to this term must be submitted to Tanium in writing by emailing [email protected]. Whether any exception is granted is in the sole discretion of Tanium. 

Photo ID and profile photo

Registrants will be required to present a government- or company-issued photo ID prior to collecting their Converge name badge and materials at the Event. This photo ID will be matched to the photo (“Profile Photo”) that was uploaded at time of registration. For security reasons, the provided Profile Photo will also be printed on the name badge that the Registrant collects onsite. Registrants who have not uploaded a permissible Profile Photo prior to arriving onsite will be asked to take a photo for at the Registration Desk prior to picking up their name badge.  

Guests

Due to capacity and security concerns, no guests of Registrants are permitted to attend any Converge sessions, functions, or events. Registrants who do not abide by this term will have their name badge revoked and be asked to leave the Event. 

Badge control and tracking

Converge-issued name badges are the sole property of Tanium and must be surrendered upon request to Converge and/or Tanium representatives. Registrants must have their Converge-issued name badge prominently displayed while at Converge and any designated off-site functions. 

Tanium will employ RFID tracking technology to gain a better understanding of how Attendees spend their time at the Event and improve the event experience provided to Attendees. This RFID technology will be embedded in the Converge-issued name badges that Attendees receive onsite at the Event. The data collected using this technology will be used to verify and track activity including but not limited to the following: 

• Keynote and session attendance 

• Converge function attendance 

• Sponsor booth and session visitation 

• General Attendee activity 

Tanium may also utilize other generalized approaches to monitor and track attendance that do not require specific badge information (such as sign-in sheets). Any personal information resulting from the utilization of RFID tracking technology and/or generalized approaches is collected in Tanium’s legitimate interests and is subject to Tanium’s Privacy Policy found at https://www.tanium.com/privacy-policy/. 

Attendees will be asked to scan their badge upon entry to Converge sessions and/or functions. False certification of an individual as a company’s representative, misuse of a name badge, or any other method or device used to assist with giving unauthorized personnel admittance to the Event will be just cause for expelling the Attendee from the Event and/or banning them from any current or future Tanium-hosted events. If such action takes place, Tanium is released from any obligation to refund or reimburse the expelled Attendee or their company/organization for any fees paid or costs incurred by the Attendee or their company/organization related to the current or future events they are banned from. The Attendee and Attendee’s company/organization furthermore waive any rights or claims for damages arising out of the enforcement of this rule. 

Sponsor Sessions

Attendees will also be asked to scan their badge upon entry to Converge sponsor sessions. By scanning their badge into a sponsor’s session, Attendee is consenting to having their contact information (Name, Title, Mobile Phone, Email, Company Country, Attendee Type) shared with the sponsor of the session. Once their information is shared with the sponsor, it is no longer subject to Tanium’s Privacy Policy and is instead subject to their Privacy Policy of the sponsor for the session. 
 

Photography, audio, and video recording

Converge is held in a public space, therefore Tanium does not prohibit participants, news organizations, or other companies/organizations or media outlets from photographing, video recording, or audiotaping Converge sessions or activities. By attending Converge, Attendee gives their express consent to Tanium and its agents to photograph and record the event and activities related to Converge in visual and audio media. By registering and attending the Event, the Attendee hereby irrevocably agrees and consents that Tanium has the right to record, transcribe, modify, perform, reproduce, display, distribute, and transmit in any form and for any purpose their name, voice, picture, photograph, portrait, and other reproductions of their likeness (collectively, your “Image”) at Converge in connection with any advertising or promotional content and materials, or for any other lawful purpose including posts to public websites. However, Tanium is not obligated to make any use of the Attendee’s Image, name or likeness, or exercise any of the rights granted to it. Attendee also agrees that their Image may appear in photos of Converge made available to them, other Converge attendees, and the public, and any such parties may retain and distribute those photos. 

Admittance

In its sole discretion and without refund, Tanium reserves the right to refuse admittance to or expel from Converge anyone that it determines is behaving in a manner that could be disruptive to Converge or any other attendee. 

Privacy statement

Tanium will handle Registrant and Attendee personal information that is collected during registration, onsite, and in virtual spaces in accordance with Tanium’s Privacy Policy found at https://www.tanium.com/privacy-policy/. 

Venue and accommodations

Attendees are required to comply with the rules and regulations governing the applicable venue and/or accommodation. Attendees shall insure and keep insured any property they bring onto the venue and/or accommodation, and any such property is brought onto, or left, at the venue and/or accommodation at their own risk. 

Force majeure

Tanium shall not be held responsible for any delay or failure in performance of its obligations hereunder to the extent such delay or failure is caused by fire, flood, strike, civil, governmental, or military authority, acts of God, acts of terrorism, acts of war, epidemics, the availability of the Venue or other similar causes beyond its reasonable control and without the fault or negligence of Tanium or its subcontractors. For one or more of such reasons, Tanium may postpone, reschedule or cancel the event without liability on the part of Tanium. In the event Converge cannot be held or is postponed pursuant to this section, Tanium shall not be liable to attendee for any damages, costs, or losses incurred, such as transportation costs, accommodations costs, or financial losses. Tanium will review refund and/or fee transfer requests, submitted in writing, for approval on a situational basis. 

Notice

Any notices to Tanium relating to Converge can be addressed to: [email protected]. 

Assumption of risk and release of liability

You understand that participation in Converge carries with it certain inherent risks that cannot be eliminated regardless of the care taken to avoid injuries. Unless otherwise prohibited by law, you hereby agree to release and hold harmless Tanium, its employees, vendors, partners, agents, and contractors from all alleged and/or actual liability, claims, actions, lawsuits, damages, and losses of any kind, including attorney’s fees, which arise out of or result from your attendance at and participation in Converge and ancillary activities, including but not limited to property damage and personal injuries, illness, death, or other physical loss, whether foreseeable or not. 

Product Disclaimer 

The information shared at Converge is for informational sharing purposes only. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality is subject to change. 

Agreement

The views expressed by any Converge Attendee or speaker are not necessarily those of Tanium. All Converge attendees and speakers other than Tanium employees are solely responsible for the content of any and all individual or corporation presentations, marketing collateral, advertising, and online web content. 

This Agreement and all claims arising hereunder will be governed by and construed in accordance with the laws of the State of Washington excluding the conflict of laws principles of the forum. Any judicial action with respect to Converge or this Agreement shall be filed exclusively in the federal or state courts located in King County, Washington. If any provision of this Agreement is for any reason found to be unenforceable, the remainder of the Agreement will continue in full force and effect to the fullest extent permitted by law. The Agreement and their incorporated documents constitute the complete and exclusive understanding and agreement of the parties and supersedes all prior understandings and agreements, whether written or oral, with respect to the subject matter hereof.